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Tracking Doctor Payments in Multi-Doctor Practices

1 min read

Challenge:

You offer a membership program with bundled services, but tracking payments to individual doctors based on who performed the service is difficult when using a single “Smile Advantage” charge that gets zeroed out.

Solution:

Implement a system with separate credits for each included service and link them to specific doctors.

Steps:
  1. Develop a Fee Schedule:
    • Create a transparent fee schedule outlining the cost of each service within the membership (e.g., cleaning, exam, X-rays).
    • Ensure fees align with operating costs and doctor compensation structure.
  2. Split Credits based on Services:
    • Divide the membership fee into separate credits for each service based on the fee schedule.
    • Example: $400 membership fee, $100 cleaning cost = $200 credit for cleanings (2x$100).
    • Repeat for other services.
  3. Link Credits to Doctors:
    • Assign each service credit to a specific doctor (or pool of doctors) based on availability and expertise.
  4. Apply Credits upon Service Completion:
    • When a patient utilizes a service, apply the corresponding credit to the doctor who performed it.
  5. Generate Detailed Reports:
    • Run reports showing the dollar amount associated with services completed by each doctor for accurate tracking.
Benefits:
  • Transparency: Patients understand how their membership fee is used.
  • Accurate Tracking: Doctor payments reflect individual service contributions.
  • Flexibility: Patients choose their doctor, and credits follow accordingly.
  • Easy Reporting: Effortlessly generate reports based on service completion and doctor involvement.
Additional Tips:
  • Adapt the fee schedule and credit allocation to your specific needs.
  • Consult your accounting team for optimal ledger posting methods.

Still have questions? Contact our support team for further assistance.